MAYES COUNTY SOCCER ASSOCIATION, INC
(HEREIN KNOWN AS MCSA)
BYLAWS AND STANDING RESOLUTIONS
MAYES COUNTY SOCCER ASSOCIATION, INC.
BYLAWS AND STANDING RESOLUTIONS
TABLE OF CONTENTS
ARTICLE I. NAME Page 3
ARTICLE II. Purpose Page 3
ARTICLE III. Members Page 3
ARTICLE IV Executive Board Members Page 4
ARTICLE V. Duties of Executive Board Members Page 5
ARTICLE VI. Executive Board Meetings Page 6
ARTICLE VII. Committees Page 7
ARTICLE VIII. Appeals Page 9
ARTICLE IX. Parliamentary Procedures Page 9
ARTICLE X. Amendments of Bylaws Page 9
ARTICLE XI. Fiscal Year Page 9
ARTICLE XII. Not For Profit Dissolution Page 9
ARTICLE XIII. Concession Page 9
ARTICLE XIV. Code of Conduct Page 10
ARTICLE XV. Scheduling Duties Page 10
ARTICLE XVI. Small Sided Soccer Page 10
ARTICLE XVII. Disbursement of Funds Page 10
THE MAYES COUNTY SOCCER ASSOCIATION, INC
ARTICLE I. NAME
The name of this organization shall be the Mayes County Soccer Association, Inc.
(Herein knowns as MCSA).
ARTICLE II. PURPOSE
The purpose of the Mayes County Soccer Association shall be to promote youth soccer as a sport, to recruit players and form soccer teams to participate in soccer competition.
Article III. MEMBERS AND PLAYERS
Section 1 Members of the Mayes County Soccer Association shall be:
a. Any members of the Executive Board, the Board of Trustees, and/or standing committees,
Section 2. Players shall be admitted to player membership upon acceptance by the MCSA Registration Committee of properly completed registration form and payment of the individual registration fee established by MCSA for the duration of one (1) playing season for recreation players.
ARTICLE IV. EXECUTIVE BOARD MEMBERS
Section 1. The Executive Board Members of MCSA Shall be as Follows
c. Public Affairs Coordinator
f. Director of Coaching
g. Area Referee Assignor/Head Referee
h. Field Coordinator
i. Concession Coordinator
Section 2. The term of office will be two years with staggered terms. Vice-President, Secretary, Registrar, Area Referee / Head Referee, Concession Coordinator will serve terms beginning in even number years. All terms shall begin on the 1st of January, following the elections held in December. (Note: Officers serving terms in even years will be elected in December of the preceding odd year).
Section 3. No Member Shall hold more than one (1) office at a time unless there is a lack interest be a willing and able individual approved by the board.
Section 4. These Executive Board Members shall perform the duties prescribed by the Bylaws and Standing Resolutions and the parliamentary authority adopted by MCSA
Section 5. Vacancies in offices shall be filed through appointment by the Executive Board of MCSA within thirty (30) days of said office being vacated.
Section 6. Executive Board Members shall not be individually/personally liable for their actions taken in the course, scope and capacity as an Executive Board Member. MCSA shall indemnify, defend, and hold harmless any Executive Board Member who is sued in his/her capacity as a Board Member for actions taken in the course, scope and capacity of Executive Board Member.
ARTICLE V. DUTIES OF EXECUTIVE BOARD MEMBERS
Section 1. The President shall preside at all Executive Board Meetings and be the General of the MCSA. He/She shall appoint the Chairperson of all committees except the Games and Disciplinary, Nominating, Scheduling, and Registration, subject to the approval of the MCSA Executive Board.
Section 2. The Vice-President shall act in the absence of the President with the same power and authority, serve as Chairperson of the Games and Disciplinary Committee, and perform other such duties as may be assigned by the president. The Vice-President will be the President of the Mayes County Adult Soccer League.
Section 3. Public Affairs Coordinator – Will be the chairperson of the Communications Committee and deal with all press releases concerning registration, announcements, awards ceremony, annual meeting, and any other announcements that need to be made.
Section 4. The Secretary / Treasurer shall keep the records and minutes and give notice to all officers of all Executive Board meetings and be in charge of updating Coach’s books, as prescribed by the Executive Board. He/She shall receive, disburse, and account for all MCSA funds which shall be kept in a bank designated by the Executive Board, shall prepare a monthly statement of receipts and disbursements of the MCSA, and shall prepare an annual statement of receipts and disbursements for presentation and availability to the membership at the annual meeting. Treasurer shall present a proposed yearly budget as prescribed by the executive Board in January. Secretary/Treasurer shall perform other such duties as may be assigned by the president. The Treasurer MCSA will Co-Chair the Fundraising Committee.
Section 5. The Registrar shall Chairperson of the Registration Committee and shall record and submit to the OSA, the registration of all MCSA recreational players, coaches, and teams. He/She shall be in charge of advertising registration dates and perform other such duties as may be assigned by the president.
Section 6. The Director of Coaching shall help in the recruiting and selection of coaches, advise members of coaching schools and clinics, and perform other such duties as may be assigned by the president. He/She will hold a minimum of a “D” class coaching license. Chairperson for the Coaching Development Committee.
Section 7. The Area Referee Assignor / Head Referee shall keep a list of currently active referees and their qualifications, coordinate associational communications with active referees and the MCSA Board, and arrange for OSA associational referee schools and clinics. He/she shall perform such other duties as may be assigned by the President. He/she shall schedule referees for all MCSA games. He/she shall be the chairperson for the Referee Development Committee.
Section 8. The Field Coordinator shall be in charge of coordinating field maintenance and equipment, scheduling of fields for all MCSA games, scheduling of net and flag installation and line marking on game days, scheduling of activities on “Field Days”, and determine field conditions and playability. He/She shall perform other such duties as may be assigned by the president.
Section 9. The Concession Coordinator shall be responsible for providing a workable concession stand, purchasing supplies, and scheduling stand attendants. He/She shall be responsible for all concession stand equipment, and shall perform other such duties as may be assigned by the president.
ARTICLE VI. EXECUTIVE BOARD MEETINGS
Section 1. Executive Board Meetings shall be no less than ten (10) months each calendar Year on a schedule determined by the Executive Board.
Section 2 The voting membership of the election of Executive Board Members shall be comprised of all members of the MCSA.
Section 3. Special Executive Board Meetings may be called by any two (2) Board Members. The purpose of the meeting shall be stated in the call announcing the meeting. At least three (3) days notice shall be given for a special meeting.
Section 4. All decisions made by the Executive Board shall be by simple majority vote of those Executive Board members present except in the case of the removal of an Executive Board member.
Section 5. At any meeting called specifically for the purpose of removing an Executive Board member, any Executive Board member may be removed from office by two-thirds (2/3) of the Executive Board. Any Executive Board member of MCSA may resign at any time by giving written notice of such resignation to the President or Secretary. The acceptance of such resignation shall not be necessary to make it effective.
Section 6. Executive Board Meetings shall be closed to the public.Executive Board Meetings shall be restricted to the Executive Board Meetings and those requested to attend by the Executive Board. Agenda items shall be submitted to the President by the Saturday
preceeding the scheduled meeting and an Agenda shall be prepared at least 24 hours
prior to the scheduled meeting. All meeting minutes shall be submitted to the Executive Board members no later than the scheduled meeting following the meeting for which minutes were prepared.
Section 7. Voting can be conducted by electronic means. These votes will have a copy of the electronic chain (email or text) attached to the following Executive Board Meeting minutes.
ARTICLE VII. COMMITTEES
Section 1 . The President shall have the authority to appoint any other Special Committee(s) as are deemed necessary to operate the MCSA.
Section 2. The Registration Committee shall:
a. Consist of the Registrar of Recreation Soccer, and the committee members as appointed by the Chairperson, subject to approval by the Executive Board;
b. Assign players to teams in accordance with MCSA prescribed procedures.
Section 3. The Communication Committee shall:
a. Consist of the Secretary VP Public Relations, who shall be Chairperson, and the committee members as appointed by the Chairperson, subject to the approval of the Executive Board.
b. Be responsible for all communication where deemed necessary by the MCSA
Section 4. The Game Committee Shall:
a. Consist of the Vice-President of Recreation Soccer, and the committee members as appointed by the chairperson, subject to approval of the Executive Board.
b. Consist no less than three (3) members
c. Assure that all games are played in accordance with MCSA Bylaws, Standing Resolutions, and any other rules for competition.
d. Review all misconduct reports, game terminations, forfeits, and game protests involving intra-club leagues and shall take disciplinary action where deemed necessary;
e. Act upon all incidents within three (3) days. Failure to do so will result in the incident being turned over to the Executive Board;
f. All grievances requiring disciplinary review must be reported to the Games Committee within 72 hours of the incident. Otherwise, the Games Committee is not required to act upon the incident.
g. All incidents involving inter-club play shall be handled by the appropriate Games and Disciplinary Committee.
Section 5. The Nominating Committee shall:
a. Consist of three (3) members of the MCSA.
b. Members shall be selected and approved by the Executive Board of the MCSA. Members eligible for the upcoming election shall not serve on this committee.
c. Serve a term of not less than one (1) year;
d. Select and propose candidates for Officers of the Executive Board.
Section 6. The Scheduling Committee shall:
a. Consist of the President who shall be Chairperson, Area Referee Assignor, Vice President of Recreation Soccer, Recreational Registrar, and the Field Coordinator.
b. Schedule all games to be played at Edwards Soccer Complex.
Section 7. The Player / Coaching Development Committee shall:
a. Consist of the Director of Coaching, any Mayes County HS Coach, and at least 2 other members chosen by the Director of Coaching.
b. Schedule camps and develop a coaching library to aid new coaches.
c. Schedule coaching clinics and classes
Section 8. The Referee Development Committee shall:
a. Consist of the Area Referee Assignor / Head Referee and 3 members of the association that are at least an 08 referee.
b. Schedule training classes for upgrade.
c. Schedule continuing education classes to be held 2 weeks prior to beginning of each season.
Section 9. All committees shall meet at least once per quarter with the chair providing a detailed report of the meeting at the next scheduled Executive Board Mtg.
ARTICLE VIII. APPEALS
All decision by any committee of the MCSA can be appealed to the MCSA Executive Board with seven (7) days of the original decision.
ARTICLE IX. PARLIAMENTARY PROCEDURE
The rules contained in the current edition of Robert’s Rules of Order Newly Revised govern the MCSA at, and in all cases which they are applicable in which they are not inconsistent with these Bylaws, and any special rules the MCSA may adopt.
ARTICLE X. AMENDMENT OF BYLAWS
The Bylaws can be amended at any regular meeting by a majority of eligible.
ARTICLE XI. FISCAL YEAR
The fiscal year shall be from January 1 through December 31 of that year.
ARTICLE XII. NOT FOR PROFIT DISSOLUTION
This corporation does not afford pecuniary gain, incidentally or otherwise, to its members. Upon the dissolution of the corporation, the board of trustees shall, after paying or making provisions for the payment of all of the liabilities of the corporation, dispose of all of the assets of the corporation exclusively for the purposes of the corporation in such manner or to such organization or organizations organized and operated exclusively for charitable, educational, religious, literary, or scientific purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)(3) of the internal Revenue Code of 1954, or the corresponding provision of any future United States Internal Revenue Law, as the board of trustees shall determine. Any such asset not so disposed of shall be disposed of by the District Court of the County in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE XIII. CONCESSIONS
Unless otherwise determined by the Executive Board, in each season, each player shall pay an amount to be determined by the Executive Board which shall be used to pay concession workers for that season.
ARTICLE XIV. CODE OF CONDUCT
A. All activities shall be held in an atmosphere of scholarship and sportsmanship. Foul and abusive language, unnecessary roughness, verbal or physical abuse of any Referee, and abuse or misuse of any MCSA equipment or property will not be tolerated. All incidents reported to the MCSA Executive Board Members may be subject to disciplinary action as the Board shall determine.
B. Any person violating the Code of Conduct may be ejected from MCSA facilities, suspended, or brought before the MCSA Executive Board for review.
ARTICLE XV. SCHEDULED FIELD DUTIES
Each team shall be represented on each scheduled field maintenance day or as scheduled by the Field Coordinator. Failure to participate may result in disciplinary action as the MCSA Executive Board may determine.
ARTICLE XVI. SMALL SIDED SOCCER
MCSA shall comply with the US Soccer guidelines for small-sided soccer.
ARTICLE XVII. DISBURSEMENT OF FUNDS
A. No check shall be issued/funds disbursed without proper approval, except for routine operating expenses and fees such as utilities, taxes, insurance, or associational fees registration fees and such other expenses as the Board shall determine.
B. The Executive Board shall approve any purchase that does not fall under section A, above. The Executive Board shall determine the process for accepting bids and/or authorizing non-routine operating expenses.
C. The MCSA Treasurer shall authorize purchases for supplies or services for emergency repairs or fees. In the event the Treasurer is unavailable, the President shall authorize such purchases. In the event neither the Treasurer nor President is available, the Concession Coordinator may authorize concession related emergency expenses and the Field Coordinator may authorize emergency expense related to the Edwards soccer field complex.
D. Any purchase exceeding $20.00 without prior approval by the Executive Board shall be made by the person purchasing the same from personal funds. Said person may then submit the receipt to the Executive Board for consideration for reimbursement of the same.